Document Management

Keeping things simple, means to eliminate any waste in your company’s processes that adds costs without adding value to your service or product. That is why we believe in Cabinet NG linked with QuickBooks is a necessity.

Why document capture?

  • » Reduces the hard costs of storing documents and paper records
  • » Eliminates the cost and hassles of distributing documents via fax, courier and mail. Just think; being able to e-mail a document (ie. Invoice, delivery receipt, contract) to either a customer or vendor without moving from your computer. Not having to spend the time to the file cabinet to find the document, copy it and then fax it; hoping that the fax is not busy
  • » Maintain regulatory compliance and minimize risk. Keeping your contracts or photos of your properties at your finger tips
  • » Improve your productivity, allowing you to move on to value added services

When evaluated, the impact physical document management can have on a company is frightening! Compiled here are some cold, hard facts about paper’s weight in business processes.

A typical office worker spends:

  • » 40% of his time searching for information
    • 150 hours per year looking for incorrectly filed documents (source: Fujitsu)

A typical company will:

  • » Make 19 copies of each document
  • » Lose one out of every 20 documents
  • » Take 25 hours to recreate each document
    • (source: PricewaterhouseCoopers)

Bottom-line benefits:

  • » Efficiency and reduced cost. Eliminating wasted time and resources to maintain a typical filing cabinet, where the standards in filing differ as the individual managing it
  • » Increased customer satisfaction by better response time
  • » Increase employee productivity
  • » A reduction in staffing costs and hours